X030 SOM track Instructor new appointment

Appointees in this category are normally full-time salaried employees. The initial term of appointment is ordinarily two years.

CLO--The appointment process begins with the submission of a complete Contingent Letter of Offer (CLO) packet which should be sent directly to OAA. OAA will route CLO through Accounting and Budget office and Facilities office. Once both offices have endorsed the CLO packet, OAA can finalize their review. Once approved, OAA will provide department with any changes and will authorize release of the CLO to the prospective candidate.

Alternatively, if the academic appointment will be reviewed and , if acceptable, approved prior to transmission of the packet and of the facts to the recruit, then a Letter of Offer (LO) should be used instead of a CLO.

Contingent Letter of Offer (CLO)  or Letter of Offer (LO) packet must include:

______ Completed CLO checklist MS Word

______ Draft letter     (Click here for options)

______ All required and preferred documents from ACO (including the CV)

______ Capital Project Checklist (where applicable) MS Word

______ Citizenship form MS Word

______ Vertebrate form (where applicable) MS Word

_____ Search documentation

  •            ____BSD Search Checklist
  •           ____copy of ad(s) (showing name of publication and date(s) ran)
  •            ____search narrative memo 
  •            ____a printout of the applicant log that the website automatically prepares 
  •            ____a printout of the EEO summary report 
  •            ____a printout of the Advertisement Preview

Appointment proposal--Advisory review by the BSD Committee on Appointments and Promotions (COAP) is normally not required.  Within 30 days of the candidate's acceptance of the CLO, the department will prepare and submit a recommendation for the appointment that is reviewed by OAA for completeness, endorsed by the Dean and submitted to the Provost’s office for approval. The original recommendation should be submitted to OAA. 


_____Updated CV & personal statements MS Word 

_____Up to 5 exemplary works if part of the basis for appointment

_____Chair’s letter to Dean  MS Word 

_____At least 3 letters of assessment from external or internal referees

_____Teaching evaluations if any are available

_____ Other concurrences, and documents as customary for a department.  These might include Section Chiefs' letters and reports of internal promotions committees.

_____ Copy of signed CLO

_____ Copy of signed PIPA (where applicable)

Post-approval/Payroll—Upon approval of appointment and attending privileges, the department should follow all the Work Day steps to ensure all required forms are uploaded completely and correctly. Work Day Reference Guide.  All required actions must be completed by the WD payroll deadline to guarantee a paycheck at the end of the month.