X040 Clinical Instructor new appointment or title

Policy

Individuals who demonstrate interest in and potential for a successful academic career in investigation and have completed clinical training or its counterpart may be appointed as Clinical Instructors and are full-time salaried employees of The University of Chicago.  UCMC Clinical Fellows in a GME-approved program are also eligible for the title of Clinical Instructor subject to the conditions in the Appendix of the above policy.    The initial term of appointment is two years.


To recommend a successful applicant for appointment after a search for a Clinical Instructor


To recommend UCMC Clinical Fellows in a GME-approved program for the title of Clinical Instructor

Components:

_____Updated CV & personal statements MS Word 

_____Up to 5 exemplary scholarly works

_____ Chair’s letter to Dean which should include

  • _____ name of candidate 

  • _____ proposed effective date and term 

  • _____ proposed compensation and its source

  • _____ name of the departmental unaccredited fellowship program to which the candidate will belong

  • _____ description of the proposed scholarly, clinical, educational, and institutional citizenship expectations, mentorship and career development, and research support

  • _____ assurances [(a) Candidate has completed clinical training at the UCMC in an ACGME-accredited fellowship program or an unaccredited fellowship program sponsored by the UCMC Graduate Medical Education Committee (GMEC); (b) Candidate meets UCMC requirements for appointment to the medical staff and meets GMEC eligibility requirements for participation in a GMEC sponsored program; (c) Department will supervise the Clinical Instructor, and immediately report to both the Office of the Provost and the GMEC any action or inaction requiring disciplinary action, warning, intervention, or suspension              

_____At least 3 letters of assessment from external or internal referees

_____ Other concurrences, and documents as customary for a department.  These might include Section Chiefs' letters and reports of internal promotions committees.

_____ University of Chicago Agreement for Clinical Instructor (pages 5-6 of above Policy)

_____ Copy of Resident/Fellow Contract (sample is pages 9-16 of above Policy)

Post-approval/Payroll: None is needed, as the Clinical Instructor is already an employee of UCMC.


To recommend a successful applicant for appointment after a search for a Clinical Instructor

Appointees in this category are normally full-time salaried employees. The initial term of appointment is made for two years.

Appointment proposal--Advisory review by the BSD Committee on Appointments and Promotions (COAP) is normally not required.  Within 30 days of the candidate's acceptance of the CLO, the department will prepare and submit a recommendation for the appointment that is reviewed by OAA for completeness, endorsed by the Dean and submitted to the Provost’s office for approval. The original recommendation should be submitted to OAA. 

Components:

_____ Search documentation

  •            ____BSD Search Checklist
  •           ____copy of ad(s) (showing name of publication and date(s) ran)
  •            ____search narrative memo 
  •            ____a printout of the Applicant Log that the website automatically prepares 
  •            ____a printout of the EEO summary report 
  •            ____printout of the Advertisement Preview

_____Updated CV & personal statements MS Word 

_____Up to 5 exemplary works if part of the basis for appointment

_____Chair’s letter to Dean  MS Word (Use SOM Instructor format)

_____At least 3 letters of assessment from external or internal referees

_____ Other concurrences, and documents as customary for a department.  These might include Section Chiefs' letters and reports of internal promotions committees.

______ Citizenship form MS Word

Post-approval/Payroll—Upon approval of appointment and attending privileges, the department should follow all the Work Day steps to ensure all required forms are uploaded completely and correctly. Work Day Reference Guide.  All required actions must be completed by the WD payroll deadline to guarantee a paycheck at the end of the month.